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Liga ng mga Barangay Caloocan Chapter

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THE BOARD OF DIRECTORS

 

1.  Powers-  All business matters and all properties of the Liga shall be managed and controlled by the Board of Directors (“Board” for short). As mandated by the Liga National Constitution, there shall be eleven (11) Board members.

 

2.  Meetings.

[a] Regular Meetings- The Board shall have its regular meeting every Tuesday at 9:00 in the morning at the Liga Office. However, if the exigencies of the service or situation so require, as determined by the President, the Board may meet in any other place outside the Liga Office.

 

          [b]  Special Meetings-      The President  may call for a special meeting at the Liga Office. However, if the exigencies of the service or situation so require, the meeting may be held outside the Liga Office at such place and time as may be determined by the President.

 

          [c]  Emergency Meetings- In cases of extreme urgency, any Board Member who wants an emergency meeting to be held must seek the approval of the President. Once the President approves the holding of an emergency meeting, the President will instruct the Secretary to send out notices to the other Board Members.

 

[d]  Quorum-  In both regular and special meetings, the presence of at least six (6) Board members shall be necessary to constitute a quorum. Except as herein provided, a majority vote of the Board members present and voting shall be necessary to approve and carry out a Board decision. Majority vote shall mean one-half (1/2) plus one (1) of those Board members present

 

          [e]  Presiding Officer-      Regular and special meetings shall be presided by the President. If the President is not present, then the Vice-President shall preside. Should both President and Vice-President be not present, then the Board members shall elect, by majority vote of those present, a Presiding Officer who shall preside for that particular meeting only.     

 

[f]  Agenda- Only those matters included in the agenda of both regular and special meetings shall be taken up and discussed by the Board of Directors and other matter may be taken up in both regular and special meetings. All matters which may be taken up in both regular and special meeting shall be submitted to the President al least one (1) day before the date of the regular and special meeting.

 

[g]  Penalties for not attending Board meetings-  Any Board member who shall incur a total of six (6) absences without cause shall be penalized with a fine in the amount of One Thousand Pesos (P1,000.00). Should a Board member, after having incurred 6 absences without cause and after having paid the fine thereof, should again incur 6 absences, then the fine would be doubled, and in next 6 absences, tripled, and so forth.

 

          A Board member who shall incur a cumulative total of one (1) hour in tardiness shall be equivalent to one (1) absence.

 

          All fines received shall accrue to the Liga Special Fund.

 

STANDING COMMITTES

GENERAL PROVISIONS

 

1.  There shall be, in the Board, the following committees:

 

[a]  Justice Committee

[b] Ways and Means Committee

[c]   Ethics Committee and Revision of Laws

[d]   Finance, Accounting and Appropriations Committee

[e]   Community Relations Committee

 

2.  The members of each standing committee shall come from the members of the Board. For this purpose, the Board shall elect from among its rank, by majority vote of those present, the members of the standing committees. The President shall automatically be the Chairman in all standing committee.

 

3.  The respective committee members shall in turn elect from among its rank a Committee Vice-Chairman. The Committee Vice-Chairman shall preside in all committee meetings but he shall not vote except to break a tie.

 

4.  Quorum in committee meetings-     A majority of the committee members shall be necessary to constitute a quorum. Majority shall mean one-half (1/2) plus one (1) of the total membership of the committee.

 

5.  Vote in committee hearings-  A majority vote of those present and voting shall be necessary to approve any decision, course of action or policy within the committee. Majority shall mean one-half (1/2) plus one (1) of those present and voting.

 

6.  Once a standing committee has taken a vote on a particular decision, course of action or policy, the standing committee shall report its decision, course of action or policy to the Board of Directors. The Board of Directors must approve the decision, course of action or policy of the standing committee by a majority vote in order to make it valid and binding upon the LIGA. If the Board does not approve the committee’s decision, course of action or policy by the required majority vote, then the same shall be referred back to the standing committee for further proceeding and for further presentation to the Board of Directors.

 

7.  If a committee would want to summon any Department Heads or any local government employee or barangay official, the committee shall inform the President who, in turn, shall issue a letter-invitation to the person concerned.

 

8.  All committees must report the progress and result of their proceedings to the Secretary who, in turn shall include these progress and result reports in the agenda of the Board’s meeting.

 

9.  The members of the standing committees shall serve as such until they shall have been removed, resigned, dies, or becomes incapacitated by reason of health or for legal causes.

 

10.  Each standing committee shall operate only within the scope of their respective jurisdiction and shall not interfere with each other’s jurisdiction.       

 

1.  JUSTICE COMMITTEE

 

1.  The Justice Committee shall be composed ten (10) members, all members of the Board except the auditor.  Nine (9) Board members, excluding the President, will be divided into three (3) divisions. The President shall be the presiding officer for all divisions.

 

2.  The function of the Justice Committee are as follows:

 

[a] To amicably settle and stipulate facts in all administrative cases involving elected barangay elected officials, and barangay secretary and treasurer.

 

[a-1]   To amicably settle boundary disputes involving barangays.

 

[a-2]   To amicably settle cases between Barangay Captains and the   police.

 

      [b] To conduct ocular inspections to verify cases filed before the LIGA.

 

[c] To conduct Preliminary Conferences. Preliminary Conference shall mean calling both parties to a conference  wherein the Justice Committee shall try to settle the case amicably.

 

[c-1]  However, before conducting a Preliminary Conference, the Justice Committee, in its discretion, may refer the case to the Barangay Zone concerned for amicable settlement.

 

[d] If any division of the Justice Committee shall fail to settle the case amicably, it shall refer the case to the entire Justice Committee en banc to be presided by the President as Chairman. The Justice Committee en banc shall call both parties to a conference for a last effort on amicable settlement, and if no amicable settlement is reached, the Justice Committee en banc will elicit the facts of the case and then forward the same to the Sangguniang Panlungsod for trial and eventual decision.

 

3.  The Justice Committee shall accept only those complaints which are under oath/verified. The Justice Committee shall reject complaints which are not under oath or those which are anonymous.

 

4.       The Justice Committee shall conduct close-door hearing.

         

 

2.       THE WAYS AND MEANS COMMITTEE

 

 

1.  The function of the Ways and Means Committee is to raise funds and find ways to help each Barangay financially by any, but not limited to,  of the following means:

 

[a].     To raise funds through solicitation from both government and private sectors.

 

          [b]     To conduct fund raising activities.

 

          [c]     To create a Credit Cooperative for all members.

 

          [d]     To provide incentives to Barangays.

 

2.  The Ways and Means Committee shall be composed of four (4) members.

 

 

3.       ETHICS COMMITTEE AND REVISION OF LAWS

 

1.  The functions of the Ethics Committee are as follows:

 

a.       To enforce the House Rules to all Liga members and to discipline all Liga members pertaining to violation of the House Rules.

 

b.       To formulate rules on penalties to be imposed upon any Liga Members who violate the House Rules and to enforce the same.

 

          c.       To conduct investigation on  erring members.

 

d.       To amend any provision of the House Rules, subject to approval by the Board.      

 

2.  The Ethics Committee shall be composed of five (5) members. In addition, all Barangay Zone Chairmen are ex-officio members of the Ethics and Revision of Laws Committee.

 

3.  If one of the members of the Ethics Committee be the subject of a complaint, then the said member shall automatically be disqualified to participate in the committee proceedings pertaining to his/her case. In such case, the Board shall elect, by majority vote, a replacement. But the Ethics Committee member subject of a complaint shall continue to discharge his/her duties as Ethics Committee member in other cases other than his/her own.

 

 

4.       FINANCE, ACCOUNTING AND APPROPRIATIONS COMMITTEE

 

1.The functions of the Finance, Accounting and Appropriations Committee are:

 

a. To prepare the annual budget and appropriations of the Liga dues  for all activities of the Liga to be presented to the Board and to the Liga General Assembly for approval.

 

          b. To appropriate income from other sources                  

 

c. To act as liaison of the Barangays regarding Barangay financial transaction and to give financial reports

 

d. To determine ways and means to expedite Barangay financial transactions.

 

e. To monitor the effectivity of the transaction system currently applied.

 

          f.  Recommend procedure for improvement.

                  

g. To act as liaison of the LIGA to the City Accountant and Commission on Audit (COA).

         

2.  The Financial and Accounting Committee shall be composed of ten (10) members. Each member shall have each separate zones to monitor but not limited to one (1) zone per member.

 

3. Considering that the functions of the Financial and Accounting Committee affects the operations of the Barangays, the members of the said committee must personally discharge their duties and cannot delegate the same to other persons.

 

 

5.       THE COMMUNITY RELATIONS OFFICE

 

1.  The functions of the Community Relations Office (CRO) are:

 

          a. To address the social concerns and needs of the  Barangay.

 

b. To formulate and execute activities in the Barangay, such as, but not limited to, medical missions, dental missions, etc.

 

          c. Provide reliable and verifiable data.

 

d. Serve as the link of the Board of Directors to the 188 Barangays in the City.

 

          e. To help in information dissemination.

 

          f.  Identify problems in each  of the 16 zones.

 

g.  Evaluate and monitor services rendered to the Barangays by the Local Divisions of the city.

 

h. Report to the City Mayor all erring city employees and to recommend sanctions.

         

2.       The CRO shall be composed of eight (8) members. In addition, the CRO shall tap the services of the Barangay Secretariat, the Legislative Staff, The CRO of the City and the Public Information Office (PIO).

 

 

6.       SPECIAL COMMITTES

 

1.  Special Committee/ AD HOC Committee may be created from time to time by the Liga Board of Directors en banc for special purposes. Special/ AD HOC Committee shall be independent of other committees but may adopt as may be practicable, the procedure deemed to be necessary.

 

 

THE BARANGAY ZONE

 

          1.       Each Barangay Zone shall be composed of the following:

 

          a.       Zone Chairman

          b.       Zone Vice-Chairman

          c.       Zone Secretary

          d.       Zone Treasurer

 

2.       The functions of the aforementioned Barangay Zone officers are as follows:

 

          a.       Zone Chairman:

 

          -presides in the barangay zone meeting

          -represent the barangay zone during the General Assembly

          -choose his/her barangay zone’s speaker during the General Assembly

          -control the conduct and behavior of the members of his zone during

           the General Assembly.

 

          b.       Zone Vice-Chairman

 

-performs all the functions of the Zone Chairman in the latter’s      

           absence.

 

          c.       Zone Secretary

 

          -takes down the minutes of the Zone Meeting

          -takes custody and certifies the minutes of the zone meeting.

 

          d.       Zone Treasurer

 

-takes possession and accounts for all funds belonging to the

 Barangay Zone.

 

3.       The primary purpose of the Barangay Zone is to discuss and vote on the agenda to be presented by the Board of Directors. The presence of a majority of the zone members is necessary to constitute a quorum. The majority vote of the barangay zone members present and voting shall be necessary to approve or disapprove the agenda.

 

3-A.   Each Barangay Zone may formulate its own House Rules on the conduct of its zone meeting and discipline of its members.

 

3-B.   Further, each Barangay Zone can also discuss and tackle any concern affecting it, and can pass a resolution addressing the concern which can be submitted and read before the General Assembly and then referred to the agency concerned.

 

4.       The minutes of the zone meeting and the vote taken on the agenda shall be submitted to the Liga Office at least two (2) days before the General Assembly.

 

5.       For the purpose of the agenda for the General Assembly, the Zone Chairmen of all zones will meet with the Liga President on the third (3rd) week of each month. The meeting will be called by the President. The Board of Directors can participate in this meeting.

 

 

REGULAR BARANGAY ZONE MEETINGS WITH THE LIGAPRESIDENT

 

1.       The Zone meeting with the Liga President for one (1) Zone shall be automatically be held every week. The President shall schedule which Zone shall be met at each Zone Meetings.

 

2.       The President shall notify the Zone Chairman of the intended Zone meeting at least five (5) days before the scheduled meeting. Notice to the Zone Chairman shall be notification to the whole Zone.

 

3.       The Board of Directors may attend the Zone meetings but Directors who are members of the Zone must attend.

 

4.       The purpose of the Zone meeting is to discuss problems affecting the Zone and the solutions thereto.

 

5.       The Liga President shall preside in the Zone meeting. The Zone members shall be given ample opportunity to speak but the President shall have full and absolute control of the proceedings.

 

6.       Zone members shall observe proper decorum in the Zone meetings, and shall observe due respect. Grand standing shall not be allowed and to this end, the President shall have the power to stop any grandstanding.

 

 

THE GENERAL ASSEMBLY

 

1.       The General Assembly shall be automatically be held on the last Friday of each month, from 1:00 up to 5:00 in the afternoon. The agenda and other matters shall be stated in the notice.

 

          1-A.   Dress code for the General Assembly shall be strictly formal.

 

1-B.   Attendance will be checked at 1:00 in the afternoon, and then at 4:00 in the afternoon.          

 

1-C.   The General Assembly will start on time and will end on time. If the agenda is not yet finished, then the same will be discussed in the next General Meeting, unless the General Assembly, by majority vote of those present and voting, shall decide to extend the proceedings.

 

1-D    Quorum in the General Assembly shall be the presence majority plus one of the total 188 members.

 

2.       The presence of all members of Board of Directors shall be mandatory in the General Assembly .

 

          3.       The purposes of the General Assembly are:

 

[a].     To discuss the agenda prepared and submitted to the Zone Chairman for discussion within the respective zones.

 

                   [b].    For the LIGA to report its activities and other matters.

 

4.       The President shall preside in the General Assembly. Members of the Assembly shall be given ample opportunity to speak but the President shall have full and absolute control of the proceedings and on the amount of time to be allotted to each Assembly member. The President shall have the sole authority to recognize speakers.

 

5.       Assembly members shall observe proper decorum in the General Assembly, and shall observe due respect. Grand standing shall not be allowed and to this end, the President shall have the power to stop any grandstanding.

 

6.       Each Barangay Captain must personally attend the General Assembly. If he/she cannot attend, he may send one of the kagawads to attend, with the proper written authority. However, the authorized kagawad cannot participate in the General Assembly but he can observe and listen to the proceedings.

 

7.       Contempt Power- Any Assembly member who shall exhibit unruly behavior during the  General Assembly or who shall disrupt the proceedings thereof by any means, including grandstanding or by filibustering, shall be adjudged guilty of contempt by the President and can be physically removed from the General Assembly. To this end, the Board of Directors shall designate two (2) Seargent-at-Arms, with authority to designate as many assistants as necessary, preferably policemen. The Seargent-at-Arms, upon order of the President, shall physically remove the guilty person from the General Assembly with the concurrence of the zone chairman.

 

7-A.   If a member shall become unruly, the President may call the attention of the zone chairman concerned and ask the latter to control the unruly behavior. If the member still cannot be controlled, the President, with the concurrence of the zone chairman, shall order his physical removal.

 

PROCEDURE IN THE GENERAL ASSEMBLY

 

1.       The President shall require each zone to report their respective majority opinion on the agenda. The majority opinion of each zone shall constitute one (1) vote and for the approval of the agenda, the majority vote of the zones present and voting shall be necessary. In case of a tie, the President shall vote to break it.

 

2.       After all the majority opinion of the zones are heard, the President will again require each zone to state the minority opinion on the agenda.

 

3.       For each zone, only one (1) speaker for the majority opinion and one (1) speaker for the minority opinion shall be allowed. The zone chairman shall have full discretion on designating who the speakers for the zone will be. However, the zone, by majority vote of its members present and voting, can over ride the designation made by the zone chairman and replace him with the speaker of their (zone) choice.

 

 

UNPARLIAMENTARY ACTS AND WORDS/SANCTIONS

 

          All acts, words, and/or declarations which personally offends any person or public institution shall be declared unparliamentary. No member of the Board of Directors and the General Assembly, under any circumstances, shall use offensive or improper language or innuendos against other Members of the Board of Directors and the General Assembly or against any other public officer or institution. Any Member of the Board of Directors and the General Assembly who utters any unparliamentary words or commits an unparliamentary deed may be sanctioned as follows:

 

          a.       The Presiding Officer of the Board or Directors/General Assembly shall motu propio or at the instance of any Member, call him to order. The erring Member shall immediately take his seat, if he has the floor. In case a point of order is raised and sustained by the Presiding Officer, said Member shall not be allowed to continue speaking without the consent of the Board of Directors/General Assembly and upon motion raised by and duly seconded;

 

          b.       When a Member is called to order for using improper or offensive words during the proceeding upon motion made by another Member, such words shall be ordered stricken off from the record;

 

          c.       In addition to the foregoing, depending on the seriousness of the violation committed by a Member, upon proper motion, the Presiding Officer may reprimand the erring member and such reprimand shall be inserted into the records.

 

          d.       In the case of very serious or grave offense, the Board of Directors, by a two-thirds (2/3) vote, may impose such penalty as may be warranted by the offense committed, without prejudice to the institution of the proper administrative and/or criminal action, as the circumstances may warrant.

 

POINT OF ORDER

 

          All point of orders may be raised at anytime and such questions shall be resolved by the Presiding Officer immediately. The decision of the Presiding Officer may be appealed to the Board of Directors/General Assembly. A majority vote of the Members of the Board of Directors/General Assembly shall be sufficient to confirm or reverse the decision made.

 

SUSPENSION OF THE RULES

 

          The House Rules of the General Assembly maybe suspended upon motion by any Member of the General Assembly, provided, however, that the same is duly seconded and the number of votes required thereof is attained.

 

          When making said motion, the specific purpose /s for said suspension shall be stated therein and no other matter/s shall be considered other then that./those for which the House Rules are to be suspended.

 

          Attendance of the following circumstances will justify the suspension of the Rules:

 

          a.       Time is of the essence;

         

          b.       The denial of the motion shall:

 

                   1.       Cause irreparable damage to life, limb or property

                   2.       Gravely hampers the delivery of basic services, or

                   3.       Adversely affect peace and order or security.

 

          c.       Urgent financial budgetary requirement, and

 

d.       Such other similar circumstances which will prejudice the interest of the public.

 

          The number of votes required to suspend the House Rules of the General Assembly shall be three-fourth (3/4) vote of the Members present, there being a quorum. If no objection is raised, it shall be presumed that a unanimous vote/consent of the Members are taken. Otherwise, the number of votes required in this section shall be strictly complied with.

 

          It shall be understood that once a particular House Rule is suspended for a specific purpose, only such particular House Rule is suspended and the other House Rule of the General Assembly shall remain in force and effect.

 

DECLARATION OF OUT OF ORDER,

REFUSAL TO ABIDE,

PUNISHMENT

 

1.       Any Member of the General Assembly who fails to observe the House Rules as herein prescribed shall be declared out of order and if he/she has the floor, he/she may be compelled to return to his/her seat. In case of refusal to abide by the ruling of the Chair, the General Assembly, upon motion of any Member or at the instance of the Chair, motu propio, may enjoin the Seargent-at-Arms to implement the order. The  concurrence of the Barangay Zone Chairman to which the erring member belongs shall be secured before any of the aforementioned courses of action may be taken by the President.

 

2.       Such matter shall appear in the minutes of the Session. The same punishment may be imposed for dereliction of duty, as when a member refuses to attend the Session after a quorum has earlier been had. Such matter shall then be referred to the proper Committee for further recommendation. The Presiding Officer though is not precluded from taking immediate action by imposing whatever penalty or sanction it may deem proper to impose under the circumstances.

 

 

SPECIAL GENERAL ASSEMBLY

 

          1.       When public interest or the exigency of the service so demand, Special General Assembly may be called by the Liga President or by petition of the majority of the Liga Board of Directors or by petition by three-fourths (3/4) of the Barangay Zone Chairmen.

 

          2.       The Liga President or the Liga Board may fix the date, time and venue of the Special General Assembly, subject only to the requirement that all members of the General Assembly shall be given formal notice at least twenty four (24) hours before the session.

 

          3.       Unless otherwise agreed upon by the two-thirds (2/3) vote of the members present, there being a quorum, no other matter may be considered in the Special General Assembly, except those stated in the agenda.

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